How to prepare and forward hard copies to the University (for staff/faculty/statutory positions).

GENERAL INSTRUCTIONS & HARD COPY SUBMISSION TO UNIVERSITY

A. General Instructions

1. For non-teaching positions (except statutory posts) only Part A need to be submitted.  For teaching/statutory positions (both regular and contract) positions Part A and Part B (Information Data Sheet) are mandatory.
2.  Part B (Information Data Sheet) can be downloaded from Uploads -> Part B (Information data Sheet). Application form Part B is a word file containing tables for providing details under different category. The duly filled Part B (word file) can be uploaded without changing the format to the Uploads -> Part B (Information data Sheet)-> upload file now. Failure to upload Part B in such case will lead to the rejection of your application. Claims made in Part A and Part B should be supported by self-attested copies of documents (flagged) arranged in the order as shown in Part A and Part B
3. If the submission is improper or incomplete the application form will not be generated and your candidature is liable to be cancelled. On successful submission of the application a web page showing your registration number and reminder to submit the hard copy in time will be displayed. The process of online submission will be over and your profile for the present post applied for will be locked for further editing, i.e., you will be prevented from making any changes in the profile or application form submitted.
4. Application fee once remitted will not be refunded under any circumstances.
5. Mere online submission of the application is not enough to consider your candidature for the post you have applied. You have to send the hardcopy within the stipulated time.
6. After online submission you are able to view your profile, applications etc. and can download the same until the last date of online and hard copy submission.
7. Appointments will be subject to the rules for communal reservation and rotation as provided in the Cochin University of Science & Technology Act 1986 and Statutes.
8. Age limit prescribed is not applicable to employees already in the permanent service of the Cochin University of Science & Technology. Age will be calculated as on 1st January of the year in which the post is notified.

i. The upper age limit, if prescribed in the notification, shall be raised by five years in the case of candidates belonging to any of the Scheduled Castes or adult members of such Caste and their children when such adult members are converted to other religion or scheduled Tribes and by three years in the case of candidates belonging to any of the Other Backward Classes.  Age limit prescribed will be relaxed in the case of Persons with Disabilities by 10 years (maximum age for considering against State Government/State Government (Quasi) vacancies is limited to 50 years). 

ii. The maximum age limit prescribed for appointment to a post will be relaxed in the case of Ex-Servicemen, to the extent of the period of service put in by them in the Defense Forces and the period of unemployment on discharge up to a maximum of five years. The relaxation on upper age limit allowed to Ex-servicemen will be extended to Ex-GREF personnel reservists, retired defense service personnel, disembodied Territorial Army personnel, disembodied Territorial Army personnel, those who have rendered service in the erstwhile Travancore Cochin Labour Units, N.C.C. Cadet Instructors who have been retrenched after a specified period of service and the retrenched whole time N.C.C. Instructors who have put in a minimum period of service of six months before retrenchment. Copies of discharge certificate and the certificate obtained from the Secretary, D.S.C & A board shall be produced in proof of service in the defense forces and the period of unemployment respectively. 

iii. Physically  handicapped  persons  (the  blind,  the  deaf  and  dumb  and  the  orthopaedically handicapped) may also apply if they satisfy all the prescribed qualifications except age, The case of each such applicant will be considered on merit if he is found to be otherwise suitable and provided he can discharge the duties attached to the posts satisfactorily. Age concession will be granted as per rules. They shall produce a Certificate from a Medical Officer in Government Service not below the rank of a Civil Surgeon, Grade II to prove that they are physically handicapped. This term physically handicapped includes the following categories:-

i. THE BLIND: The blind are those who suffer from any of the following conditions

a)  Total absence of sight.

b)  Visual  acuity  not  exceeding  6/60  of  20/200  (snellen)  in  the  better  eye  with correcting lenses.

c) Limitation of the field of vision substanding an angle of 20 degrees or worse”

ii. THE DEAF: The deaf are those in whom the sense of hearing is full nonfunctional for the ordinary purpose of life.

iii. THE DUMB: The term dumb means one in whom the power of speech is non-functional for the ordinary purpose of life.

9.The application having one or more of the following defects will be summarily rejected.  a) Not qualified, b) Under-aged, c) Over-aged, d)Unsigned, e) Undated, f) Insufficient  Registration Fee, g) Application received not in response to the University Notification and not in the prescribed format, h) Late application, i) No supporting documents.

B. How to prepare and forward hard copies to the University (for staff/faculty/statutory positions).

1. Take the printout of application form Part A from your profile by login to the profile after final submission of the application and fees payment. If you take the printout before the final submission, there will be a water mark “Sample copy”  on the application form as well as the space for date of submission is replaced by the clause “Application not yet submitted” at the left bottom of the last page of application form. On final submission the water mark will disappear and “application not yet submitted” is replaced by the date of submission of online application. Submitting the printout, that is printed before online final submission, may lead to the rejection of the application form.
2. Sign the application form in the space provided. (Unsigned application will be rejected).
3. Affix a photograph (the same used for uploading the online application) on the right top portion of the application duly attested by a Gazetted officer.
4. If your qualification (Post Graduation, PhD etc) are from a University outside the State of Kerala, you have to get the Recognition certificate from CUSAT and attach with your hardcopy. (Pls  check https://www.cusat.ac.in/student/recognition_cert). If you obtained your Ph.D from abroad, obtain and attach Recognition Certificate from CUSAT/ Equivalency certificate from Association of Indian Universities.
5. Those who are in service (Government/Quasi Government/State Autonomous Organization) should forward their application through proper channel/ NOC of the employer should be attached along with application.
6. Conduct certificate obtained not earlier than 6 months from the date of notification of the post applied for from one of the persons in the list given below should be attached in original with the application:
   1. Mayor of Corporation/Chairman of Municipality/President of Panchayat.
   2. Member of Legislative Assembly/Member of Parliament.
   3. Gazetted officers of the Central Government/State Government/University

C. To ensure that the Self attested copies of following certificates/documents should be enclosed along with the Application Form for the post of Teaching/statutory positions

1. Part B (Information Data Sheet).
2. Original conduct certificate (dated after the notification for the post)
3. Valid caste/community certificate for SC/ST and non-creamy layer certificate in the case of OBC candidates and EWS certificate for EWS candidates and Disability certificate in the case of Persons with Disability (PwD)
4. Secondary School Leaving Certificate Examination or equivalent (as proof of birth/community)
5. Senior Secondary School Examination Certificate or equivalent
6. Degree Certificate along with consolidated mark list (with proof of percentage, in case of CGPA/OGPA)
7. Post Graduate Certificate along with consolidated/final year mark list (with proof of percentage, in case of CGPA/OGPA)
8. M.Phil Certificate (if applicable)
9. NET/NET with JRF/SLET/SET (as per UGC) Qualification Certificate
10. Ph.D Certificate (if the candidate is claiming exemption from UGC Net, prove that your Ph.D is as per UGC Regulations 2009 / 2016 OR (Click)  [Pop up]
11. Research publications in Scopus/SC indexed peer reviewed or UGC-CARE listed journals as claimed in ‘Part B’ with proof of impact factor etc. as per Thomson Reuter’s list (copy of web page sites as proof should be enclosed with the hard copy of the application failing which no marks/points will be awarded for the claims.
12. Experience certificate clearly stating the period of employment/PDF. (Joining report/offer letter/salary slip/relieving order cannot be considered as proof of experience)
13. Awards (International/National/State level)
14. For the post of Assistant Professor, proof of all claims as per Appendix I and for Associate Professor and Professor, proof of all the claims as per Annexures Table I in Selection Criteria for Direct Recruitment as per UGC Regulations 2018 (uploaded in the website) may be entered in ‘Part B’ and proof furnished failing which marks/points for the claims will not be awarded.

D. To ensure that Self attested copies of the following certificates/documents should be enclosed along with the Application Form for the post of non-teaching staff

1. Original conduct certificate (dated after the notification for the post)
2. Valid caste/community certificate for SC/ST and non-creamy layer certificate in the case of OBC candidates and EWS certificate for EWS candidates and Disability certificate in the case of Persons with Disability (PwD)
3. Secondary School Certificate Examination or equivalent (as proof of birth/community)
4. Certificates to prove the qualifications and experience as per the notification

E. The originals of the above certificates should be produced for verification at the time of interview and joining for the post of faculty/statutory positions/ non-teaching staff

F. All the papers shall be bound together (preferably spiral bound) with a facing sheet bearing the caption Application for the post of  (Sl No…… Name of post ..…… ………………….…………. with Reg No. …….….. in respect of  Mr./Ms/ Dr.  ….. …. …..………….………………..……………….. . The application shall then be submitted to the University by post to the address “Registrar, Cochin University of Science & Technology, Cochin University P.O., Kochi-682022”, within the time fixed for submission of hard copy.

Sd/-
R E G I S T R A R

For further enquiries regarding the online submission please send e.mail to rect.cusat@gmail.com. Phone: 0484-2862252, 0484-2575458. (between 10 am to 5.00 pm on working days). For software/website related enquiries phone :0484 2862110 (between 9 am to 4.00 pm on working days)